September 13 2023 Board Meeting Minutes

Prince Rupert Public Library

Library Board Meeting



September 13, 2023

Present: Ronald Braun (RoB), Teri Forster (TF), Carolina de Ryk (CdR), Kate Lyon (KL), Tiffany Prystay (TP), Brendan Turner (BT), Joe Zelwietro (JZ-Chief Librarian)

Regrets: Richard Butler (RB)

Meeting commenced at 7:01 pm.

• Traditional Ts'msyen Territory acknowledgement by BT
• We had guests from City Hall tonight, Mayor Herb Pond, City Manager Dr. Rob Buchan and Corporate Administrator Rosa Miller. We went directly to the Discussion Agenda item Library Future discussion with City Hall representatives.
• Introductions of trustees and City Hall representatives
• Discussion of present Prince Rupert infrastructure and the expense of rebuilding water lines and affected pipes overwhelming City financial resources detailed by Mayor Pond and Dr. Buchan.
• City wants to work with Library trustees to improve Library services but can not fund a new library for the next several years. Their focus is on the water system infrastructure.
• Trustees will explore what Library fundraising opportunities are available for trustees
• Rosa Miller spoke about the City's process of Library trustee selection through following the BC Library Act. There was discussion how present trustees could play an important role in the process through advocacy, helping individuals during the application process and actively seeking out individuals who they feel will help build a better Library.
• After the City Hall guests finished we moved to two other items on the Discussion Agenda, the 2024 Library municipal grant request and the Memorandum of Settlement (MoS) resulting from the PRL Board and CUPE-105-01 employees
• Discussion about the various options of municipal grant request. An option was chosen and a motion by TP, seconded by KL to accept the grant request as prepared by JZ was passed. This grant request will be delivered to City by JZ by end of September, 2023.
• Motion to move into in-camera for discussion of the MoS. Motion by BT, seconded by CdR, passed. After discussion, the Board moved out of in-camera meeting.
• Motion by CdR that the Board endorses the MoS pending the correction of the error on the Page's wage table, seconded by RoB, passed
• Motion to accept Consent Agenda as is by TP, seconded by RoB, passed

Meeting adjourned 9:05 pm

Next meeting October 11, 2023 7pm in the Library