Prince Rupert Public Library Annual General Meeting

April 10, 2019

Present: Nick Adey (NA), Cary Dalton (CD), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ - Library Director)

Regrets:

Meeting commenced at 7:02 pm.

Motion to accept the agenda by NA, seconded, CK; passed
GG gave the chairperson’s report
JZ gave the Library Director’s report
Discussion about the Library’s 2018 Statement of Financial Information (SOFI). Motion to accept the SOFI by AW, seconded by BP; passed
Library Board elections,
new chairperson is Chelsea Keays
new vice-chairperson is Andrea Wilmot
new PRL trustee on the NWLF board is Cary Dalton

Meeting Adjourned at 8:10 pm.

Prince Rupert Public Library April Library Board Meeting

April 10, 2019 (immediately following AGM)

Present: Nick Adey (NA), Cary Dalton (CD), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ - Library Director)

Regrets:

Meeting commenced at 8:11 pm.

Motion to accept Agenda, with two additional matters (“Rules” and “Nature of AGM”) by NA, seconded by GG; passed.
Motion to accept March 2019 Library Board Minutes by NA, seconded by CD; passed.
Discussion about March’s financial report
Discussion about March’s circulation report. JZ to report back to the Board re: usefulness/validity of WiFi statistics (does it catch passers-by as well as users)
Motion by CD, seconded by AW to accept invigilation proposal, passed. Policy to come into effect as May 1, 2019.
Discussion about “Read your (overdue) fines away”. Motion to accept this pilot project by AW and seconded by CD; passed. The program to reduce childrens fines through incentivising reading will begin on May 1.
Discussion of revised tax receipt policy. Motion by NA, seconded by DW to accept revised policy; passed.
Motion to extend hours on Mondays from 1pm to 5pm to 10am to 5pm as of May 1, 2019 and assess costs and benefits at the end of of August 2019. Motion by DW, seconded by SL; passed.
Discussion about book recycling, issue tabled until next meeting.
Items “Rules” and “Nature of AGM” tabled until next meeting
Motion to adjourn by AW; passed.

Meeting Adjourned at 9:15 pm. Next Meeting at 7pm (May 8, 2019).

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